Many small business owners go into business because they want to pursue doing something they love and doing it for themselves. Many often fail to foresee the vast amount of administrative work that comes with having employees.

And many small employers often find themselves in the role of an administrator with little time left for doing the work they love.

In fact, one report from a few years ago calculated that smaller firms in the United States lost almost 5 percent of productive time to administrative tasks. And another study determined that

“…small businesses spend up to 240 days annually working on administrative tasks, translating to 17 percent of their total manpower.”

With every employee, there is a corresponding level of paperwork, forms, and HR functions that must be addressed and, with every additional employee, a level that grows exponentially. Some employers are fortunate to have a partner or senior staffer that is capable of filling the role of “HR Manager” during the initial phase of their business’s growth.

But the day usually comes when “Janice in Payroll” can no longer carry the administrative load that comes with having more than 10 or 20 employees.

Fortunately, the solution does not always involve hiring a human resource professional, especially for a smaller business that is still in its early growth stages.



For those unfamiliar with Ease, the question that follows is likely, “What is it and how can it help me?”

According to the company’s website,

“Ease is the #1 rated benefits administration and HR software for SMBs, serving more than 2,000 agencies and over 75,000 businesses that manage benefits and HR for their 3.4 million+ employees.”

Essentially, Ease is an online service that your company’s insurance broker can provide. The agency covers the subscriber cost while administrating or managing the software applications. Ease has been designed as a “simple technology” for managing small businesses’ employee benefits and HR needs with as few as two employees.

At J.C. Lewis Insurance Services, we have fully incorporated the benefits and features of the Ease administration software for our clients.

As an award-winning human resource and employee benefits administration program, Ease offers a critical and much-needed service for small to medium size businesses (SMBs). Ease is designed to be simple to set up and immediately begin to manage your employee benefits, as well as facilitate the onboarding of new employees while helping your business stay compliant in the process.

Ease can even provide your employees with one online destination for accessing all their human resources information.

Find Out How EASE Can Make Employee Enrollment and Benefit Management A Breeze


Ease takes care of a wide variety HR administrative tasks and functions. Ease also provides smaller businesses with a professional, efficient, and secure platform that both employers and their employees can utilize. In addition, if your business does not currently have an HR department or a designated HR manager, you can provide them with full administrative access if desired.

One of the most useful features of Ease is its ability to help your staff make better decisions regarding their health insurance copays, coverage, and SBC (Summary of Benefits and Coverage), while putting the actual costs at their fingertips.

The program also makes it possible to compare unique health coverage plan details, such as monthly premiums, copays, and deductibles, all in a single view.

Your employees are only required to enter their personal information one time and after completing all required fields, they can then digitally sign enrollment forms, which eliminates administrator oversights, missed information, and time-consuming moving and storing of forms and other paperwork.

In addition, owners and their employees can access Ease anytime from the Internet, mobile, and iOS or Android apps to view important benefit details. And one of the best aspects for employers is that we can set up and manage your account while quickly teaching you how to use Ease. Of course, if you ever have any questions, we are always here to help you.



Administrative work is not the only “cost item” small business owners must concern themselves with. Health insurance plans in California and elsewhere can be costly, as well. Fortunately, there are a variety of strategies for keeping those costs at a minimum.

For most small business owners, however, it can be more important for them to provide quality medical protection for themselves and their employees.

J.C. Lewis Insurance Services offers a variety of affordable and flexible health plan options that allow business owners to choose health insurance coverage options suited to their employee’s needs.

In addition, we are licensed with all the major health insurance carriers in California. This means that when you work with us, you save time and money. It also means that we can quickly define your insurance needs and recommend the best products and prices to meet those needs.

J.C. Lewis Insurance Services is a family-owned and operated California health insurance agent located in Sonoma County.  We are licensed to do business in California and specialize in medical insurance plans for small businesses and people with Medicare.